Quinceañera Party Planning – 10 Things You Need to Do

Posted on Tuesday, March 25, 2014, by Patricia Reyna

Planning your daughter’s 15th birthday celebration can be overwhelming, given all of the things there are to consider. But, if you start early, the end result will be a perfect day for the entire family, and a memorable milestone event that she will never forget.

If you are at a loss for where to even begin, take a look at the follow steps detailing each stage of the event planning process. This process should typically begin 12-18 months before the big day.

1. Plan the budget.

The first step in the planning process is to decide just how much you’re willing to spend on the event. 

This includes but is not limited to the following: 

  • Venue rental fees
  • Catering and the cake
  • Quinceañera dress and alterations
  • Commemorative party favors for guests
  •  Limousine and transportation
  • DJ or mariachi band
  • Decorations matching the Quinceañera theme
  • Miscellaneous fees

If at any point you feel as though you may need help with the party planning budget, you may consider contacting an event planning company in Houston that can help you identify the appropriate event planning services for you.

2. Choose the date and venue.

Once you know how much you’re willing to spend, the next step is to choose where your daughter’s Quinceañera will be held. If you’re planning to host a large party, it’s important to book the venue as early as possible.

If your daughter’s big day is during the summer or during a peak month for weddings, you may have competition. So don’t delay your booking!

3. Choose a Quinceañera theme.

Before you even start buying decorations or party favors, or even thinking about a dress, make sure your daughter knows definitively what she wants the theme of her Quinceañera to be.

Some of the more popular themes are:

  • A masquerade ball
  • Alice in Wonderland
  • Fairy tales
  • Grease
  • Broadway

4. Book photographers and videographers.

Some venues may offer a party package that includes photographers or videographers along with the catering and the music. While that may be tempting, the people hired by the venue may not have the same amount of experience as someone you hire, and work closely with, yourself.

The professionals who have a special interest in documenting people’s special days usually have better equipment and have more experience with capturing every detail. Do your research, and be sure to choose someone you feel understands the importance of capturing every moment of the event.

5. Choose your daughter’s court.

Rather than asking friends to be a part, it’s a good idea to choose people you can count on, who will be there for your daughter even if something else comes up. Don’t leave anything to chance, and be sure to ask well in advance of the actual event.

6. Find her the perfect Quinceañera dress.

Because alterations often take a while, it is best to pick the dress out at least 6 months in advance. This also gives you and your daughter time to find a dress that is uniquely her. Be sure to let her check out all of her options, and explore some of the best Quinceañera dress stores in Houston.

7. Book the limos and music.

If you’re planning to provide transportation for all the guests, book your limos and/or cars early, at around the same time you’re purchasing your daughter’s dress. By booking the transportation 6 months in advance, you might be able to receive the best offer and you’ll definitely be able to get your pick of vehicles.

Booking the DJ and/or the mariachi band now too is important. You want to make sure you can get someone with plenty of experience to make the night a success.

8. Order the cake and choose the menu.

Cake tasting is a good way to bond with your daughter before her big day. Plan an afternoon to sample different flavors and choose the design that best reflects both the party theme and your daughter’s personality.

As for planning the menu, now is a good time to think about what kinds of dishes you want to serve. Whether you choose to mix traditional with modern or pick dishes that revolve around a theme, it’s a good idea to know what you want to serve your guests.

9. Send out invitations and get a final head count.

Mail out invitations six to eight weeks before the event to allow adequate time for guests to receive and respond to them. Since you’re planning such an elaborate party, it’s best to know just how many people are planning to attend. Don’t leave this up to chance and be sure to provide guests with a convenient way to RSVP. This is especially important when booking the caterer, as it’s a lot easier to place a few calls now than it is to add an extra plate or two right before the party.

10. Get the decorations together, call the florist, and pay attention to last-minute details.

Last but not least, get your decorations together, set everything up with the florist, and book your daughter’s hair and nail appointments. At two months to the event, you want everything to be perfect. Your daughter is becoming a woman. Don’t waste the last couple months of her childhood rushing to get everything settled. This is the time to slow down and enjoy your time together.

If at any point in time you feel overwhelmed with Quinceañera party planning, you may want to consider consulting a Quinceañera party planner who can help take some tasks off your plate. At Per Se Events, we truly understand the significance of this important event in your daughter’s life, and we would love to the opportunity to speak to you about how we can help make it truly unforgettable. Contact us for a complimentary consultation!



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